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Yet Another Mail Merge (YAMM)

Siena College has licensed the "Yet Another Mail Merge" (YAMM) add-on for Google Apps to help our community send an email from your Siena Google Mail account to different recipients.

Our enterprise plan allows various features:

  • Send a message to up to 1500 addresses per day*
  • Personalize your message, such as "Dear <<First Name>>"
  • Track whether someone has opened or interacted with your email message
  • And more...

*Please be aware that Google has select sending limits on bulk email to prevent abuse.

Full Instructions

The Yet Another Mail Merge website provides detailed instructions on the use of this tool.

Quick Instructions

  1. Start up Google Sheets
  2. In a new sheet, enter the field names (column names) that you want to use in the mail merge. For example:
    • Email Address
    • First Name
    • Last Name
    • Phone
  3. Enter the data for each column. You should have a sheet with both field names (column headings) and rows of data for your mail merge
  4. In the sheet, go to Add-Ons menu > Get Add-Ons > search for Yet Another Mail Merge (YAMM)
  5. Install YAMM, Accept
  6. YAMM will start up
  7. Insert the name of the recipients label (normally the email address field or column name)
  8. Save
  9. Select a Draft Message or use a built-in template (templates are good starting points)
  10. In the draft message, leave the recipient email empty, and customize the email text
  11. To insert field names from the google sheet, use chevrons (greater than and less than) symbols to enclose the field name.
    • <<Email Address>>
    • <<First Name>>
    • <<Last Name>>
    • <<Phone>>
  12. Go back to YAMM: Google Sheets > Add-Ons > YAMM
  13. Choose an Option:
    • Start Mail Merge
    • Import Contacts from Group
    • Check Remaining Quota
  14. Start Mail Merge, and choose your template. NOTE: you can check/uncheck "Track Emails Opened" or "Send a Test Email"**
  15. Now, click the Send Emails button. A popup window plus a Merge Status column in your Google Sheets merge document will show EMAIL_SENT
  16. When the email is opened by a recipient, the google sheet will update to show a shaded column entry as EMAIL_OPENED
    • **It's a good idea to send a test message to yourself and a few colleagues to verify your message and the process are configured as you would like.  Also, we recommend that you include yourself in the Google spreadsheet as recipient for the mail merge document to verify the submission.

Send as Another Email Address

To request "Send As" access to a Siena email account, complete the following steps:

  1. Click on the Gear Icon in the top right corner of your screen.
  2. Select "Settings" from the drop down menu.
  3. Click on the "Accounts" tab from the blue tabs across the top of the settings window.
  4. In the second section, "Send mail as:," select "Add another email address you own."
  5. In the new Pop-up window, add the name and email address of the account you are trying to access.
  6. A confirmation will be sent to the requested email address that, once confirmed, will allow you to "Send As" that email address.
  7. User should keep the email as it also provides a link to revoke access if necessary.

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